Education Coordinator

What will you do at Hogeschool Utrecht?

The Creative Business (CB) bachelor programme is part of the International Institute for Business Studies (IIBS) and is a true success story in international education. We train students to become creative strategists: professionals who combine creative thinking with strategic planning to develop innovative solutions and drive impactful results within the global creative economy. Our team consists of around 70 colleagues, and we currently welcome more than 1100 students from all over the world.

Your Role

As Education Coordinator, you report directly to the Creative Business management team. You form the essential link between education, planning, and scheduling, ensuring that activities, staffing, and logistics are aligned. You bring a constructively critical perspective and actively identify opportunities for improvement.

Your key responsibilities

1. Task Allocation

• Create and maintain the annual task planning (formation) for lecturers.
• Monitor changes throughout the year and optimise task packages.
• Advise the management team and curriculum developers on formation and task distribution.

2. Scheduling

• Process lecturer availability and course activities using scheduling software (knowledge of Xedule is preferred).
• Create timely and optimised timetables, including personalised schedules for delayed and exchange students.
• Ensure accuracy and continuity when changes occur.
• Schedule visiting students.

3. Systems

• Act as a key user for basic support with Canvas.
• set up course evaluations for lecturers in Evalytics.
• Adjust relevant information in our course offering in ACO.
• Maintain the list of approved examiners of courses for the Exam Board

4. Events & Operations

• Organise and facilitate recurring educational events, such as kick-offs, Graduation ceremonies and the Propedeuse celebration.
• Assist in recruitment events, such as Open Days, Orientation Days and Matching Days.
• Collaborate on events with the Student Assistant Pool.
• Take the lead in formation and administrative support for Creative Business.

Our Vision

Creative Business is an innovative and international department, consisting of several programmes including a Bachelor of Arts and various minors. We offer students a springboard to your strategic creative career in the fields of marketing & branding, business and media. They play a pivotal role in embedding creativity in businesses to deliver sustainable solutions in the global economy.

What we offer

At our organization, you’ll have the opportunity to contribute to student success and take a leading role in addressing societal challenges within the region. In addition, we offer attractive employment conditions to support your decision to join HU.

• A contract for 1.0 fte on a temporary contract for one year (D4); Internal applicants retain their current contract type.
• Depending on your knowledge and skills, your responsibilities and scope of duties will be determined. Based on this, your position will be classified within scale 08, with a maximum full-time salary of € 4.595,29.
• In addition, according to the collective labor agreement for HBO, you will receive a
  holiday allowance of 8% and a guaranteed year-end bonus of 8.3%.
• A compensation of €300.- gross per year towards your health insurance contribution and an internet allowance of €37.50 net per month for a full-time position.
• If you work in a role where working from home is (partially) possible, you will receive a home‑working allowance of €2.45 net per day for the days you work from home. This allowance helps cover costs such as coffee/tea, toilet paper, gas, water, and electricity. These expenses are submitted monthly. In addition, HU supports employees who (partially) work from home by providing vitality software, a workplace assessment, and—if necessary—an eye examination for a computer screen glasses prescription.
• A public transport card (OV‑Kaart) from Reisbalans, allowing you to travel by public transport free of charge for both work and private use. Prefer to come by car or bicycle instead? In that case, you will receive an excellent mileage allowance.
• We have excellent study and development opportunities via our HU development portal.
• With a full-time employment contract of 40 hours per week, you are entitled to approximately 53 days of leave, including public holidays and mandatory days off. In addition, you receive 45 sustainable employability hours each year.

Of course, we also provide you with a laptop and smartphone on loan to enable flexible and location-independent working. Additionally, you can take advantage of attractive extras such as our bicycle scheme, discounts on insurance, software, and fitness memberships. Together with our social partners, we strive to establish agreements that truly work, based on principles of good employer and employee practices.

Your Profile

You are a natural coordinator who thrives in a dynamic, international environment. You are:

• Analytical, precise, methodical, with strong organisational and communication skills.
• Proactive, solution-oriented, pragmatic, and service-minded.
• Comfortable managing multiple activities in a busy, complex environment.
• Skilled at building relationships with colleagues, suppliers, and service providers.
• A strong planner who can independently oversee events and administrative processes.

Requirements

• HBO-level qualification (Bachelor’s degree or equivalent).
• Strong digital skills; enthusiastic about learning new tools.
• Proficiency in Dutch and English, spoken and written.
• Skilled in MS Office; experience with HU systems is an advantage.

Your Development Perspective

At Utrecht University of Applied Sciences, you will find countless opportunities to further develop yourself and advance your career. We support your growth—whether it involves expanding your knowledge, receiving coaching, or taking the next step in your professional journey. With us, you can continue to develop in a dynamic, socially engaged environment where enjoyment and purpose go hand in hand. Opportunities are always present; it’s up to you to seize them.

You Will Be Working at Utrecht University of Applied Sciences

Utrecht University of Applied Sciences (HU) is a large community of nearly 40,000 students and more than 4,000 staff members. Together with the professional field and with each other, we work intensively on solutions to today’s societal challenges.

HU is located at Utrecht Science Park and in Amersfoort, offering associate degree, bachelor’s, and master’s programmes. Recently, the professional doctorate has been added to our portfolio. Through our research, we create regional impact and educate students to become innovative professionals.
You will become part of a community where we meet each other both inside and outside of work in many different ways. For example, through the HU Alumni community, the HU Gender and Sexuality Alliance (HU GSA), or the Diversity & Inclusion Network.

The HU community is open, fair, and sustainable, shaping the professional field, society, and the professionals of the future.

How to Apply

Utrecht University of Applied Sciences draws inspiration and strength from diversity in gender, backgrounds, and cultures. Everyone who recognizes themselves in this profile and is excited about the role is warmly invited to apply. Applications can be submitted online only, up to and including 12. May. Depending on the number of applicants we receive, we might decide to close the vacancy earlier - so be sure to send in your application as soon as possible!

Are you enthusiastic but still have questions about the process? Please contact recruiter Judith Beuse at 06-41310860 or judith.beuse-dijkstra@hu.nl. For questions about the content of the role, you can contact Maria Carmen Puerta Melguizo at maria.puertamelguizo@hu.nl.

We aim to plan our first interviews in week 21. If we jointly decide to proceed to a second interview, we will schedule a date together. You can start working in our team as soon as possible.

The application procedure can be found in the application code on our website: https://www.hu.nl/werkenbij/arbeidsvoorwaarden. A link to the collective labour agreement for universities of applied sciences (cao hbo) is also available there. 

A reference check, digital verification of your diploma and ID, and a Certificate of Good Conduct (VOG) are part of the application process.

HU colleagues should apply via the internal vacancy portal on mijnTalent.

Direct solliciteren

Reageer vóór 13 mei 2026